McMicken Office of the Dean

McMicken Office of the Dean

• Undergraduate Program Oversight
• Undergraduate Student Services and Advising
• Center for Exploratory Studies
• Marketing and Communications Office

• Program Review
• College Space Management
• Liaison with University Architect and West Campus Space Planning
• Summer school
• Revenue-generating programs and performance-based budgeting
• Faculty reappointment, promotion and tenure
• AAUP contract issues

• Research facilitation and research policy compliance
• Grant and contract proposal approval process
• Liaison with VP for Research and Sponsored Research Services
• Liaison with UC Graduate School and graduate dean
• Interdisciplinary Research Centers
• Oversight of graduate programs
• Allocation of University Graduate Scholarship and University Graduate Assistantship funding
• Faculty computer replacement program

• Manage administrative functions for Dean in the daily operation of the McMicken College of Arts & Sciences
• Manage the hiring of faculty and staff using People Admin and write offer letters
• Oversee and manage the review and search process for department heads using People Admin and write offer letters
• Oversee and manage the leave process for faculty, write requests for all leaves such as academic, professional, sick and special leaves
• Manage the reappointment, promotion, and tenure process for faculty
• Write minutes for faculty and department heads meetings and coordinate agenda
• Serve as liaison for the Dean's office with President, Provost, department heads, faculty and staff
• Plan special events for college

• College data compilation, statistics and reporting including departmental requests for UniverSIS data via BI-Query
• College liaison to the Offices of Institutional Research, Strategic Enrollment Management, Registrar and Student Records
• Contact for Student Grade Grievance Procedures
• Calendar for Interim Associate Dean for Undergraduate Affairs, Joanna Mitro, Associate Dean for Research and Graduate Studies, Bob Frank and Senior Associate Dean for Academic Affairs, Lee Person
• Coordinate agenda and write minutes for Graduate Council meetings

Student Services

• Day-to-day operations of the Undergraduate Advising Office
• Supervisory responsibilities for professional support staff
• Response to all emails sent by current and prospective students
• College Academic Appeals Committee
• Updating and management of the Degree Progress Audit
• Verification of degree completion and certification of graduation
• Development of advising component of e-portfolio
• Certification of academic eligibility for student athletes
• Annual review of program outlines and college requirements
• Academic contracts for students in academic difficulty
• Resolution of student academic issues and concerns
• College contact for all questions from A&S students and parents related to university commencement ceremony
• Primary contact for Early Intervention communications from instructors
• Resolution of issues related to, and decision-making responsibility for, all add/drop and change of grade forms from Registrar's office
• Contact for faculty with questions regarding academic policies and procedures, or in need of student-issue resolution

• Develop and implement proactive practices to retain first and second year students
• Develop, implement, staff and teach FYE courses
• Recruit faculty and collaborate in development and scheduling of freshman seminars

• Adult & Non-Traditional Students
• Transfer Student Recruitment & Orientation
• Evening Degree Programs
• Academic Advising
• Academic contracts for students in academic difficulty
• College Liaison to Office of Judicial Affairs for undergraduate student issues of academic misconduct
• Coordinate College internship and co-operative education program
• Advise Legacy students (former CECE)

• Academic advising management & direction
• Direction of the Center for Exploratory Studies
• Supervision, selection, training & evaluation of advisors
• Visioning & leadership of student retention initiatives
• Program innovation & resource development
• Needs assessment & systems modification
• Advising assessment
• Grant funding

Student Recruitment

• Creation, maintenance, execution and evaluation of undergraduate recruiting plans, communications and events
• Collaboration with other academic and administrative units regarding the recruitment of undergraduate students

• Leadership and vision in the development of graduate recruitment initiatives
• Create, direct and coordinate college-wide graduate recruitment activities
• Inform graduate students about opportunities for external funding
• Enhance strategies for diversity recruitment

Business Office

• College Business Office Responsibilities
• Budget and fiscal operations
• Funding Allocations
• Personnel Issues
• Recruitment of faculty and staff
• Faculty appointments
• Field Service appointments
• Staff appointments
• Adjunct Faculty appointments
• Graduate Student appointments
• ITIE & OBR Funds
• Leaves of absence for faculty and staff including FMLA
• University Polices and Procedures
• College Policies and Procedures

Marketing & Communications Office

• Develop marketing strategies to support college goals and evaluate effectiveness
• Supervise the content and design of the college's print and online publications and websites
• Design print materials from initial creative concepts to final production for college and departmental needs
• Formulate job quotations, production bids and specifications for vendors
• Manage public relations for the college
• Oversee day-to-day operations of marketing and communications office; ensure proper workflow